The Valletta 2018 Foundation would like to invite Videographers to submit their interest to be added to the list of external service providers of the Foundation.

The videographers will be taking care of video productions in relation to projects, and events within Valletta 2018’s cultural programme as well as additional videos as required. These service providers will work in liaison with the Valletta 2018 Communications team and the Tal-Kultura team, in regards to to the project’s scope and objectives, on time frames and deadlines, maintaining within budget and working according to the Foundation’s rules and regulations. They will have to have a strong affinity with Valletta 2018 Brand and company culture, and believe in the Foundation’s goals and exposure.

The Expression of Interest should include a statement detailing suitability for the role and any relevant experience in the field. A portfolio including show reels and short videos no longer than 15 minutes should be included. The suggested hourly rate (inclusive of VAT) together with a statement of availability should also be included. Prospective agencies and individuals must be registered with the VAT department.

The Expression of Interest is to be sent via email to [email protected] by Monday 27th March. Clarifications may be sought via email by the 21st March 2017.


Main Duties

  • The videographer should be able to create own storyboards and narrative for projects if necessary including a plan and brief for budget and time frames.
  • The videographer is expected to carry out research and prepare for a shoot from ahead, visit the locations, and liase with the artistic team to be able to get optimal filming angles and camera placement so on the day the shooting goes as smoothly as possible.
  • The videographer should own an extensive range of technical equipment, including various lenses, lighting equipment, specialist software and external audio recording equipment for interviews.
  • The videographer must be able to direct multi-camera shooting on location during events if necessary, and be able to work in different locations and different circumstances to get the right image.
  • The videographer must be able generate and insert on-screen text and graphics in post production especially narrative text and subtitles.
  • Videographer must have own editing equipment and software.
  • Editing must be done digitally, this includes exporting video in a variety of formats for multiple Internet uses – Facebook 720p, YouTube 1080p, Twitter 1080p – and also create shorter sneak peeks ahead of a video launch when necessary for Instagram 640px by 640px or 1080px by 1080px.
  • The standard length for videos by the Foundation is of 1 minute 30 seconds with shorter ‘sneak peek’ or ‘behind the scenes’ footage. This is unless otherwise specified or required by the nature of the project.
  • RAW footage should be kept backed up as it may be requested by the Foundation.
  • The videographer should be flexible for further editing as necessary and required by the brief, and Foundation regulations and needs.
  • Editing deadlines and time frames are to be adhered to especially in the case of first drafts when further editing might/would be needed.
  • The videographer must be able to set up and place the lighting and the audio equipment for location work.
  • The videographer must be able to operate the portable equipment and works with the Communications team in pre-production planning and production.
  • The videographer must have good knowledge of principles and practices used in video production including good knowledge of the European Broadcast laws and regulations including export quality, and R128 sound levelling.
  • The videographer must be able to use own initiative, be resourceful, have tact, act with courtesy, have integrity, good judgment, have a physical condition commensurate with the demands of the position.
  • The videographer must be able to communicate effectively both verbally and in writing; ability to establish and maintain good working relationships with staff and the subjects he’s filming/interviewing; must be able to communicate their ideas concisely and effectively to the subjects and others within the Foundation.
  • The videographer must have the ability to liase with other professionals within the Foundation, including graphic designers, writers, gallery managers, picture researchers, editors and art directors;
  • The videographer will need to manage the processing and use of material filmed, discuss technical difficulties, check for quality and deal efficiently with the Foundation’s concerns.



The videographers will be required to possess their own work space and equipment as well as any applicable insurances. Briefing sessions or upgrade meetings will be held at the Valletta 2018 Foundation offices in Valletta.


Negotiation of Contract

Following consideration of a quotation, the Valletta 2018 Foundation will negotiate a finalised scope of work, agreed price and conditions of contract. Videographers will be engaged on a Contract for Service basis. However, the Valletta 2018 Foundation is not bound to proceed to contract. The scope of this call is for Videographer to be added to a list of external service providers of the Foundation. Nevertheless, this does not provide the certainty that these service providers will eventually be employed by the Foundation.


Expression of Interest

When submitting a quote, the candidate should provide:

  • Contact details
  • Show reel
  • 2 or 3 videos which are less than or equal to 15 minutes long
  • Statement of suitability and relevant experience in the field
  • Itemised list of services and applicable fees
  • Statement of current commitments/availability