CALL FOR EXPRESSION OF INTEREST

FOR THE RUNNING OF BARS and FOOD STALLS

 On 27th October 2018

 Open call for the running of bars and food stalls during the event Parade in the City on Saturday, 27th October 2018 taking place in the streets and public squares of Valletta.  This is an event that will involve bands, dances, sketches, a parade, parody, exhibitions, music and DJs and will run from 14:00 – 23:00hrs, for an expected audience of 20,000 to 40,000 (these numbers may vary).

This is a community event.  Applications will only be considered from local community groups or organizations.

BARS

The winning bidder is obliged to purchase products from General Soft Drinks and Marsovin.  General Soft Drinks can offer fridges and canopies for their products only.  Spirits (alcohol excluding beer) can be bought from other companies.

 The winning bidder must provide

  • his or her own equipment including bar set up, lighting and electricity supply and consumption at his or her own expense.
  • set up one central bar – manned by 4 barmen

With their application, applicants must submit a detailed list of products that will be sold, along with the price list. Applications without any indication of product prices will be eliminated. During the event a price list itemised for each item on sale must be displayed in a prominent area where the public can easily view it.

It is not permissible to leave any parked commercial vehicles and machinery outside the allocated spaces before and during the event. The operator must remove and clean any type of waste at the end of the event. It is the responsibility of the applicant to ensure proper clean-up procedures are implemented; no solid or liquid wastes are to be left on site or disposed of in the space.

The applicant must provide his/ her own bins to use for the waste generated during service. This waste is within the responsibility of the applicant and must be taken care of as needed. The applicant must provide recycling bins as well as bins for general waste. The containers used to sell products must be made of recyclable material.

All applicants must:

  • observe the Health and Safety regulations, the regulations and legislation of the Maltese catering industry and the VAT department.  All necessary legal requirements are the responsibility of the applicant. The organizers will not take any responsibility in case of any fines imposed on the applicant by the authorities
  • have all the necessary insurance policies which cover any form of risks including that of third parties
  • have the necessary licenses and permits from the relevant authorities to be eligible to sell
  • present documentation to prove the above (eg: VAT Certificate and Food Handling Certificate)
  • only sell items as listed below, and abide to the instructions that may be given by the organizer both before and after the activity
  • due to the limitations imposed by the sponsorship agreement and liability to its brands, the winning bidder is obliged to purchase all water, soft drinks, juices, beer and wine from GSD and/or CassarCamilleri Ltd respectively.
  • must ensure that items not listed in the application will not be sold at any time. If caught breaking this condition the applicant shall lose his guarantee and may also be asked to close and leave
  • must pay a deposit in the amount of €100 which will be returned if all regulations are adhered to.

 

FOOD STALLS

The winning bidder must provide

  • his or her own equipment including lighting, electricity supply and consumption, cooking equipment, at his or her own expense,

With their application, applicants must submit a detailed list of products that will be sold, along with the price list.  Applications without any indication of product prices will be eliminated. During the event, a price list itemised for each item on sale must be displayed in a prominent area where the public can easily view it.

It is not permissible to leave any parked commercial vehicles and machinery outside the allocated spaces before and during the event. The operator must remove and clean any type of waste at the end of the event. It is the responsibility of the applicant to ensure proper clean-up procedures are implemented; no solid or liquid wastes are to be left on site or disposed of in the space.

The applicant must provide his/ her own bins to use for the waste generated during service. This waste is within the responsibility of the applicant and must be taken care of as needed. The applicant must provide recycling bins as well as bins for general waste. Food and beverage containers for products sold must be made of recyclable material.

 

All applicants must:

  • observe Health and Safety regulations, the regulations and legislation of the Maltese Catering Industry and the VAT department.  All necessary legal requirements are the responsibility of the applicant. The organizers will not take any responsibility in case of any fines imposed on the applicant by authorities
  • have all the necessary insurance policies which cover any form of risks including that of third parties
  • have the necessary licenses and permits from the relevant authorities to be eligible to sell
  • present documentation to prove the above (eg: VAT Certificate and Food Handling Certificate)
  • only sell items as listed below, and abide to the instructions that may be given by the organizer both before and after the activity
  • must ensure that items not listed in the application will not be sold at any time. If caught breaking this condition the applicant shall lose his guarantee and may also be asked to close and leave
  • must pay a deposit in the amount of €100 which will be returned if all regulations are adhered to.

 

Award of the expression of interest:

The award criteria of this expression of interest shall be the amount paid by the bidder. It shall not be less than €50 for bars or for food stalls.

All Maltese Laws relevant to the activity must be observed. The organizers are not responsible, at any moment, for any damages, theft, or for fines issued by the relevant authorities.

Our sustainability guidelines need to be adhered to, and these can be downloaded from the following https://valletta2018.org/wp-content/uploads/2018/08/Bars-Sustainability-Policy.pdf .

Each application will be treated confidentially by the adjudicating board. The Board reserves the right to refuse part of, or all of, each application, as well as the right to assign stalls to appropriate operators if the received applications are not satisfactory.

 

APPLICATION PROCEDURE

Applications, which may be downloaded from the following link, may be submitted either by post or by email:

Postal Address:

Valletta 2018 Foundation
Exchange Buildings, Republic Street

Valletta VLT 1117

Email: [email protected]

 

Each application must be submitted by Tuesday 16th October at 11.00am. The email subject should be:

OFFER FOR BARS & FOOD STALLS during Parade in the City (Orfeo and Majnun) 2018