Open call for the running of bars on Saturday 9th September 2018 for Mewġa Mużika 2018 taking place at Mdina Ditch, Mdina an open-air community music event running from 10.00 hrs to 21.30 hrs for an exempted audience of 2,000 – 3,000 people (these numbers can vary).

BARS

The winning bidder is obliged to purchase products from General Soft Drinks and Marsovin.

 The winning bidder must provide

  • his or her own equipment including bar set up, lighting and electricity supply and consumption at his or her own expense.
  • Set Up one central bar – manned by 4 barmen

With their application, applicants must submit a detailed list of products that will be sold, along with the price list. Applications without any indication of product prices will be eliminated. A price list itemised for each item on sale must be displayed in a prominent area where the public can easily view it.

It is not permissible to leave any parked commercial vehicles and machinery outside the allocated spaces before and during the event. The operator must remove and clean any type of waste after the end of the event. It is the responsibility of the applicant to ensure proper clean-up procedures are implemented; no solid or liquid wastes are to be left on site or disposed of in the space.

The applicant must provide his/ her own bins to use for the waste generated during service. This waste is within the responsibility of the applicant and must be taken care of as needed. The applicant must provide recycling bins as well as bins for general waste. The containers used to sell products must be made of recyclable material.

 All applicants must:

  • present to the Health and Safety regulations, the regulations and legislation of the Maltese catering industry and the VAT department. All necessary legal requirements are in the responsibility of the applicant. The organizers will not take any responsibility in case of any fines imposed on the applicant by authorities
  • have all the necessary insurance policies which cover any form of risks including that of third parties
  • have the necessary licenses and permits from the relevant authorities to be eligible to sell
  • present documentation to prove the above (eg: VAT Certificate and Food Handling Certificate)
  • only sell items as listed in their application, and abide to the instructions that may be given by the organizer both before and after the activity
  • due to the limitations imposed by sponsorship agreement and liability to its brands, the winning bidder is obliged to purchase all water, soft drinks, juices, beer and wine from GSD and/or CassarCamilleri Ltd. respectively.
  • must ensure that items not listed in the application will not be sold at any time. If caught breaking this condition the applicant shall lose his guarantee and may also be asked to close and leave
  • must pay a deposit in the amount of €500 which will be returned if all regulations are adhered to.

FOOD STALLS

The winning bidder must provide

  • his or her own equipment including lighting, electricity supply and consumption, cooking equipment, at his or her own expense,

With their application, applicants must submit a detailed list of products that will be sold, along with the price list. Applications without any indication of product prices will be eliminated. A price list itemised for each item on sale must be displayed in a prominent area where the public can easily view it.

It is not permissible to leave any parked commercial vehicles and machinery outside the allocated spaces before and during the event. The operator must remove and clean any type of waste after the end of the event. It is the responsibility of the applicant to ensure proper clean-up procedures are implemented; no solid or liquid wastes are to be left on site or disposed of in the space.

The applicant must provide his/ her own bins to use for the waste generated during service. This waste is within the responsibility of the applicant and must be taken care of as needed. The applicant must provide recycling bins as well as bins for general waste. The containers used to sell products must be made of recyclable material.

 All applicants must:

  • present to the Health and Safety regulations, the regulations and legislation of the Maltese catering industry and the VAT department. All necessary legal requirements are in the responsibility of the applicant. The organizers will not take any responsibility in case of any fines imposed on the applicant by authorities
  • have all the necessary insurance policies which cover any form of risks including that of third parties
  • have the necessary licenses and permits from the relevant authorities to be eligible to sell
  • present documentation to prove the above (eg: VAT Certificate and Food Handling Certificate)
  • only sell items as listed below, and abide to the instructions that may be given by the organizer both before and after the activity
  • must ensure that items not listed in the application will not be sold at any time. If caught breaking this condition the applicant shall lose his guarantee and may also be asked to close and leave
  • must pay a deposit in the amount of €500 which will be returned if all regulations are adhered to.

 

Award of the expression of interest:

The award criteria of this expression of interest shall be the amount paid by the bidder. It shall not be less than €250 for bars, and €150 for food stalls.

All Maltese Laws relevant to the activity must be observed. The organizers are not responsible, at any moment, for any damages, theft, or fines issued by the relevant authorities.

Each application will be treated confidentially by the adjudicating board. The board reserves the right to refuse part of, or all of, each application, as well as the right to assign stalls to appropriate operators if the received applications are not satisfactory.

 

Our sustainability guidelines need to be adhered to, and these can be downloaded from the following link.

APPLICATION PROCEDURE

Applications, which may be downloaded from the following link, may be submitted either by post or by email:

Postal Address:

Valletta 2018 Foundation

Exchange Buildings, Republic Street

Valletta VLT 1117

Email: [email protected]

 

Each application must be submitted by Thursday 30th August at 11.00am. The email subject should be:

OFFER FOR BARS & FOOD STALLS during Mewġa Mużika 2018